Open a team in Teams & Rosters and tap Import roster. Choose a source (paste or a file, a Google Doc or Sheet link, or a photo), check the players on the review screen, and tap Import.
Import a roster
- Open the team. Go to Teams & Rosters, pick the team, and tap Import roster.
- Pick a source. Paste text, choose a file, paste a Google Docs or Sheets link, or use a photo.
- Read it. Tap Read roster (or Get roster for a link). Rotato finds numbers, names, positions, grad years and heights.
- Review. Check each row. Change a column if Rotato guessed wrong, fix any cell, and decide whether each player is new or matches someone already in the program.
- Import. Tap Import. Only then are players added to the team.
What can I paste?
Almost any list: cells copied from a spreadsheet, a CSV or text file, or a messy email like "7 Jordan Ellis MB '27 6′1″". Columns are detected automatically, and you can change them on the review screen.
How do I import from a Google Doc or Google Sheet?
Share the file so anyone with the link can view it, then paste the link into Rotato. In Google Docs or Sheets: Share › General access › "Anyone with the link", then copy the link. For a Sheet, Rotato imports the tab the link points to.
If Rotato says it can't read the link, the file is almost always still set to Restricted. Change General access to "Anyone with the link" and try again. You can switch it back afterward.
Can I take a photo of a printed roster?
Yes. Take a photo or choose an image of a printed roster, a whiteboard, a scorebook page or a handwritten list. The photo is read on your iPad or Mac with Apple's on-device text recognition, and nothing is uploaded.
For the best read, lay the page flat, use good light, and fill the frame with the list. Check the review screen closely for handwritten lists.
How does Rotato read positions?
Rotato understands the usual ways coaches write positions and maps them to its roles:
| Written as | Becomes |
|---|---|
| S, Set, Setter | Setter (S) |
| OH, Outside, Left side, LS | Outside hitter (OH) |
| MB, MH, Middle | Middle (MB) |
| RS, Opp, Opposite, Right side | Right side (RS) |
| L, Lib, Libero | Libero (L) |
| DS, Defensive specialist | Defensive specialist (DS) |
What does the review screen check?
It highlights cells to check, flags duplicate jersey numbers, and matches each row against players already in the program by name and grad year, so a returning player is linked instead of added twice.
Is the roster photo the same as Rotato AI?
No. Roster photos are read on your device and are part of the free app. Rotato AI is an optional add-on that reads a photo of a lineup sheet and builds a lineup on the board. See Rotato AI.