In Rotato a program (your school or club) holds seasons, each season holds teams, and each team has a roster. Players belong to the program, so the same player carries from season to season and can be on more than one team, with a jersey number for each.
What's the difference between a program, a season and a team?
A program is the school or club, a season is one year of it with start and end dates, and a team is one squad in that season, like Varsity or 14U Black.
| Example (school) | Example (club) | |
|---|---|---|
| Program | Bramble Creek HS Volleyball | Bluecrest Volleyball Club |
| Season | Fall 2026 | Club 2026–27 |
| Teams | Varsity, JV | 14U Black, 16U Gold |
Should my program be School or Club?
Choose School for a high school or middle school program and Club for a club. The type sets the default rulebook (NFHS for school, USAV for club) and how a new season starts: school programs graduate seniors and carry everyone else forward, while club programs start with empty rosters.
Can I coach a school team and a club team?
Yes. Make one program for each, and switch between them from the program menu at the top of the sidebar. Many coaches have a school program in the fall and a club program in the winter and spring.
Create a program, season and team
- New program. In the sidebar, open the program menu and choose New program…. Enter a name and pick School or Club.
- New season. In the same menu, choose New season… if the program needs another season. Seasons have names and dates.
- New team. Open Teams & Rosters and tap New team. Name it (for example Varsity or 14U Black), then pick a team color.
- Add players. On the team, use Import roster or Add players. Jersey numbers are set per team, so a player can wear 7 in the fall and 12 in club.
Where do players live?
Players live at the program level, in Programs › Players. That's where you edit names, positions, grad years and status (Active, Graduated or Left). A team's roster links to those players and adds a jersey number for that team.
Rotato keeps player data minimal on purpose: names, positions, grad year, dominant hand, optional height and notes. There's no place for addresses or parents' phone numbers.
What does Rotato warn me about on a roster?
Rotato flags duplicate jersey numbers on a team, so you catch them before you print a lineup sheet.
What happens to archived seasons?
Archived seasons are read-only, but you can still open them and look back at old rosters and lineups. You can reopen an archived season from the program menu if you need to change something.
Can I rename or move a program?
Use Programs › Rename program to rename it. To move a program to another iPad or Mac, use Programs › Export program, which saves a .rotato.json file, then Import program on the other device.